Privacy Policy

Placer Management Group (the Company) must take reasonable steps to maintain the confidentiality and privacy of information obtained in the course of our professional practice.

We must also take reasonable steps to ascertain the extent to which any information we collect may be confidential.

PRIVACY PRINCIPLE

For Information subject to Australian law, the Australian Privacy Principles established by the Privacy Act 1988 (C’th) apply to Placer Management Group.

Who will be collecting your personal and sensitive information?

Your personal information will be collected by Placer Management Group, Unit 6, 132 Terrace Road, Perth WA 6000 for its own use and may require access to your personal and sensitive information in connection with your work placements. 

Your personal information will be held by Placer Management Group.  Some of your personal information may be held on portable devices such as mobile phones, laptop computers or in diaries operated and held by our staff members.

How to contact us

If you wish to contact us about your personal information you should contact our Privacy Officer/Director Jan Spriggs on 08 6364-5222 during normal office hours which are 8.30am to 5.30pm Monday to Friday, or email jobs@placergroup.com.au.

Necessary

We will only collect information that is necessary for the proper performance of our tasks or functions. 

We do not collect personal information just because we think it could be useful at some future stage if we have no present need for it.

We do not routinely conduct criminal history checks and only do so in order to obtain relevant criminal history with regard to particular jobs you are offered or for which you are shortlisted.

We do not collect or use personal information for the purposes of unlawful discrimination.

We may decline to collect unsolicited personal information from or about you and may take such measures as we think appropriate to purge it from our systems.

Type of Personal Information Held

Personal information that we collect and hold usually falls into the following categories:

  • Candidate information submitted and obtained from the candidate and other sources in connection with applications for work.
  • Work performance information.
  • Information about incidents in the workplace.
  • Staff information.
  • Information submitted and obtained in relation to absences from work due to leave, illness or other causes.
  • Information obtained to assist in managing client and business relationships.

How your information will be collected

Personal information will be collected from you directly when you fill out and submit one of our application forms or any other information in connection with your application to us for work.

Personal information is also collected when:

  • We receive or give any reference about you.
  • We receive results of inquiries that we might make of your former employers, work colleagues, professional associations or registration body.
  • We receive the results of any competency or medical test.
  • We receive performance feedback (whether positive or negative).
  • We receive any complaint from or about you in the workplace.
  • We receive any information about a workplace accident in which you are involved.
  • We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved.
  • You provide us with any additional information about you.
  • Electronically through our telecommunications and technology systems – see the section in this policy on electronic transactions.

Purposes for which we hold personal information

We primarily hold personal information for the following:

  • Employment placement operations.
  • Recruitment.
  • Staff management.
  • Training.
  • Risk management.
  • Client and business relationship management.
  • Marketing services to you; but only where this is permitted and whilst you are registered with us.
  • Statistical purposes and statutory compliance requirements.

Disclosures

We may disclose your personal information for any of the purposes for which it is primarily held or for a related purpose where lawfully permitted.

We may disclose your personal information where we are under a legal duty to do so, including circumstances where we are under a contractual or lawful duty of care to disclose information.

We do not share personal information about you with government agencies, other organization’s unless one of the following applies:

You have consented.

  • You would reasonably expect, or have been told, that information of that kind is usually passed to those individuals, bodies or agencies.
  • It is required or authorized by law.
  • It will prevent or lessen a serious and imminent threat to somebody's life or health.
  • The disclosure is reasonably necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of public revenue.

Outsourced Service Suppliers

We outsource a number of services to contracted service suppliers (CSPs) from time to time.  Our CSPs may see some of your personal information.  Typically our CSPs would include:

  • I.T. contractors and database designers and service internet service suppliers, some of whom may be off shore.
  • Legal and other professional advisors.
  • Insurance brokers, loss assessors and underwriters.
  • Superannuation fund managers.
  • Background checking and screening agents.

We take reasonable steps to ensure that terms of service with our CSPs recognize that we are bound by obligations to protect the privacy of your personal information and that they will not do anything that would cause us to breach those obligations. Personal Information Quality

We rely on you to tell us when there are changes to your personal information that we hold about you.  This could be e.g. a change of address or employment status. Children, Minors and Persons under a Legal Disability

Determining the decision-making capabilities of a person who is under a legal disability can be a complex matter, often raising ethical and legal issues.

We endeavor to address each case individually with a view to deciding whether the individual is able to give consent or receive notifications based upon an assessment of whether the individual has sufficient understanding to comprehend the nature and quality of what is being proposed. In some circumstances, it may be appropriate for a parent, guardian, holder of an enduring power of attorney (or like authority) or next of kin whom to be contacted in any case in which consent is required or notification is to be given and where it is not practicable to obtain it from or give it directly from the individual.

Personal Information Security

We take reasonable steps to destroy or permanently de-identify personal information when it is no longer required for any purpose for which it may be used or disclosed.  However it is not always practicable to destroy or de-identify electronic data.  Where it is not reasonable to destroy or permanently de-identify personal information in electronic form, we will take reasonable steps to prevent inadvertent access to it.

Access

Subject to some exceptions that are set out in privacy law, you can gain access to the personal information that we hold about you. Important exceptions include evaluative opinion material obtained confidentially in the course of our performing reference checks and access that would impact on the privacy rights of other people. We do refuse access if it would breach any confidentiality that attaches to that information or if it would interfere with the privacy rights of other people. In many cases evaluative material contained in references that we obtain will be collected under obligations of confidentiality that we make and which the communicator of that information is entitled to expect will be observed.

If you wish to obtain access to your personal information you should contact our Privacy Officer.  You will need to be in a position to verify your identity.

We might impose a moderate charge in providing access.  Our Privacy Officer would discuss these with you.

You should also anticipate that it may take a little time to process your application for access as there may be a need to retrieve information from storage and review information in order to determine what information may be provided. We will generally respond to your request for access within 20 working days.

Electronic

This section explains how we handle personal information collected from our website and by other technology in the course of electronic transactions.

It is important that you understand that there are risks associated with use of the internet and you should take all appropriate steps to protect your personal information.  It might help you to look at:

It is important that you:

  • Know your rights: read our privacy policy, collection statement and consent to electronic transactions.
  • Be careful what information you share on the Web.
  • Use privacy tools on the site - control access to your search listing and profile.
  • Make sure your anti-virus and data protection software is up-to-date.

Please contact our office by phone or mail if you have concerns about making contact via the internet. For further information see the How to contact us in this document.

Sometimes, we collect personal information that individuals choose to give us via online forms or by email, for example when individuals:

  • Ask to be on an email list such as a job notification list.
  • Register as a site user to access facilities on our site such as a job notification board.
  • Make a written online enquiry or email us through our website.
  • Submit a resume by email or through our website.

Emails

Our technology systems log emails received and sent and may include read and receipt notifications to enable tracking.

When your email address is received by us because you send us a message, the email address will only be used or disclosed for the purpose for which you have provided it and it will not be added to a mailing list or used or disclosed for any other purpose without your consent other than as may be permitted or required by law.

Database

We use recruiting software and databases to log and record recruitment operations.

Future Changes

This policy may change over time in light of changes to privacy laws, technology and business practice.  If you use our website regularly it is important that you check this policy regularly to ensure that you are aware of the extent of any consent, authorization or permission you might give.

Placer Management Group may amend and vary this policy from time to time.

Revised July 2017